Employment Opportunities at The Olive Prime Psychological Services (TOPs)

Job Title: Operations Officer

Locations: Abuja and Lagos Mainland – Lagos
Employment Type: Full-Time
Reports to: Admin. And Accounts Manager

Job Summary

• As the Purchasing Officer the post holder is responsible for managing all purchasing activities; s/he will ensure effective purchasing and regular delivery of goods and services needed by the Organization, which includes going to the market for procurement and market survey purposes.

Responsibilities

• Procurement: Process purchase requisitions / orders within purchasing Period.
• Work with the Store Officer to create a re-order level for purchases
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports and price lists
• Work with the admin department to determine procurement needs, quality, and delivery requirements
• Assist in the development of specifications for equipment, materials, and services to be purchased
• Administer contract performance, including delivery, receipt, warranty, damages and insurance
• Reconcile or resolve value discrepancies
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Develop and maintain constructive and cooperative working relationships with colleagues and management

Requirements and Experience

• Minimum of 2 years’ previous work experience as an Operations and/or Procurement officer preferably in a health care sector
• Bachelor’s Degree in Social Science or any related discipline
• Certifications in HSE or Procurement and Supply Management is desired

Required Skills:

• Outstanding organizational and leadership abilities
• Excellent interpersonal and public speaking skills
• Ability to develop and deliver effective business and operational plans which are financially relevant.
• Proficient in office management software e.g. MS office – Word & Excel
• Strong operational management ability
• A clear focus on results – sets goals, plans, and prioritizes effectively, monitors efficiency and progress of work against plans.

Job Title: Business Psychologist

Locations: Abuja, (Lagos Mainland, Lagos Island), Lagos and Anambra
Employment Type: Full-Time

Job Summary

• Business Development Officer is responsible for identifying new business opportunities in order to generate revenue, improve profitability, increase visibility of the Organization.
• The Business Development Officer will also be required to identify and diagnose psychological, emotional and behavioral issues in client, develop and implement treatment plans, and converts business opportunities.

Business Responsibilities
Expectations of the role includes the following:

• Prospect for new clients by networking, cold calling, advertising or other means of generating interest from potential clients and ultimately convert them into clients;
• Schedule corporate meetings and presentations with current and prospective clients;
• Communicate, liaise regularly and build constructive referral relationships with all key stakeholders internally and externally;
• Identify innovative tactics, corresponding business plans and sustainable operations to drive revenue and volume growth while meeting the market’s needs;
• Develop and implement workshops and seminars, with a bid to grow business;
• Conduct marketing research and analyze activities to ensure that the hospital is competitive in the marketplace, on a local and national rating.
• Proposal writing, regularly prepare, review and submit commercial bids and proposals;

Other Responsibilities:

• Provide psychological assessment and consultation services
• Work with multidisciplinary team alongside doctors, nurses and social workers, psychiatrists and occupational therapists
• Counsel individuals and groups regarding problems such as stress, substance abuse, and family situations, in order to modify behavior.
• Guide clients in the development of their skills or strategies for dealing with their problems
• Be conversant with different treatment methods like cognitive behavioral therapy, dialectic behavioral therapy, talk therapy, person centered therapy etc.
• Evaluate clients’ physical or mental condition based on review of client information.
• Collaborate with other staff members to perform clinical assessments or develop treatment plans.
• Act as client advocates to coordinate required services or to resolve emergency problems in crisis situations.
• Plan, organize or lead structured programs of counselling, work, study, recreation or social activities for clients
• Psycho educate client on the importance of medication compliance.

Requirements and Experience

• Degree in any Business, Clinical Psychologist, or related Degree.
• 2-4 years’ experience in business development and Counselling
• Business Acumen.
• Strong verbal and written communication skill.
• Proactive problem-solving approach.
• High level of professionalism.
• Ability to uphold strict confidentiality.

Required Skills / Competencies:

• Interviewing and psychological/developmental evaluation skills
• Ability to observe, assess, and record symptoms, reactions, and progress.
• Knowledge of crisis intervention techniques.
• Ability to develop and convert business opportunities
• Ability to effectively communicate medical information, test results, diagnoses and/or proposed treatment in a manner easily understood by the client.
• Ability to generate relevant partnership proposals with support from the clinical team.

Job Title: Admin and Account Officer (Locum)

Location: Lagos Island, Lagos

Job Responsibilities
Admin Role:

• Understudy the Admin Leads as well as handle daily inquiries, queries, and complaints (calls, social media, email and text)
• Follow up on inquiries, analyze customer problems and resolve all issues.
• Document inquiries and ensure information is passed to the concerned persons for action.
• Co-ordinate with senior staff and escalate customer requirement and issues for resolution.
• Know our products/services inside and out for inquiries handling.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Receive, dispatch and disseminate official correspondence.
• Ensure the availability of necessary supplies by identifying procurement needs of the Unit
• Ensure proper filling and documentation
• Keep abreast with all organizational changes and business developments

Account Role:

• Understudy the Accounts department and their processes
• Maintain petty cash logs, receipts, and balances
• Post payments to appropriate accounts and maintain logs of daily receipts
• Manage billings and invoicing
• Enter all payments received from clients are entered into designated databases
• You will be required to cover for Admins and Account Officers when they go on leave.
• Perform other duties so assigned.

Requirement and Experience

• HND / BSc
• Minimum of 2 years work experience in administration, secretariat and accounts.

Required Skills:

• Good use of Microsoft Office Tools.
• Be hardworking, Diligent and possess Positive Energy
• Should be reliable and punctual
• Willingness to work flexible schedule
• Excellent Communicator; Attention to details
• Ability to work in a fast-paced environment

Job Title: Accountant

Location: Abuja
Reports to: Chief Financial Officer

Principal Duties and Responsibilities

• Responsible for day-to-day finance and accounts operations of Synapse Services, Reconnect HDI and Psych Pharmacy.
• Provide managerial and oversight for all accounting functions
• Provide accurate, timely periodic financial statements of Synapse Services, Reconnect HDI and Psych Pharmacy Services to management
• Provide direction to all accounting staff under your supervision.
• Provide oversight of assets and finances of Synapse Services, Reconnect HDI and Psych Pharmacy
• Manages overall responsibility for accounting related information from Synapse Service, Reconnect HDI and Psych Pharmacy
• Oversight include monitoring purchases compared to the budget, accounts payable, general ledger, payroll, and capital expenditures/equipment.
• Reconciliation of all cash accounts and monitoring of cash receipts and disbursements.
• Evaluate performance and professional development of staff.
• Assist in the management of the overall operational, budgetary, and financial responsibilities and activities of Synapse Services, Reconnect HDI and Psych Pharmacy
• Make business decisions that are financially responsible, accountable, justifiable, and defensible in accordance with organization policies and procedures.
• Handle full spectrum of financial and cost accounting role e.g. AR, AP, GL, forecasting, budgeting etc.
• Supervises end-of-period processes and supports the analysis of the periodical business performance, budgets, and forecasts.
• Management and coordination of activities relating to Vendors/Procurement.
• Responsible for timely monthly, separate and consolidated financial statements, payments, cash-flow management reporting for submission to management
• Establish and maintain systems for cost-sensitivity analysis and early-warning of cost-overruns.
• Work consultatively with the respective departments on cost reduction initiatives
• Review & approve payment vouchers & journal entries.
• Perform cash flow forecasting, budgeting and working closely with the operations and project teams in analyzing margins, variances and cost analysis.
• Overseeing the Maintenance and reconciliation of Goods Receipts/ Invoice Receipt Account.
• Create and enhance financial policies and procedures across the accounting department as well as the wider Finance department.
• Ensures consistency in procedures and policies across the accounting department and that these policies are appropriately set for the achievement of the business’s overall goals and objectives.
• Leads compliance with the business’s internal corporate framework policies and finance manuals.
• Assist in auditing activities by providing necessary information and preparing requested documentations.
• Monthly evaluating of Unapplied Advance Payment to determine the risk level.
• Monitors expenditures, analyze revenues and determine budget variances
• Perform month-end accounting activities such as reconciliations and journal entries.
• Develops reports on all accounting related matters inclusive of taxation matters.
• These reports accompany pro-active advice and recommendations on the business’s financial approaches from an accounting and taxation perspective.
• Formulate and oversee the implementation of the company’s accounting policies
• Ensure completeness and accuracy of the company’s records (e.g. Clients, Suppliers, Banks, Employees, Management, Government and its relevant agencies etc.) Perform any other duty assigned by the Medical Director

Education, Experience & Skills

• Minimum of HND / B.Sc in Accounting
• First Degree must be in accounting
• Certified member of ICAN/ACCA
• 2 – 4 years’ core experience in accounting/management account
• Excellent strategic planning skills
• Ability to work independently and highly meticulous.
• Ability to lead and manage a team effectively
• Good working knowledge of Microsoft Excel
• Knowledge of Oracle Financials or any other financial software.
• Only individuals who have a high expectation of themselves and are driven to work above and beyond are welcome to apply. Delivery of professional and excellent services must be at your core.

Job Title: Accountant

Location: Abuja
Reports to: Chief Financial Officer

Principal Duties and Responsibilities

• Responsible for day-to-day finance and accounts operations of Synapse Services, Reconnect HDI and Psych Pharmacy.
• Provide managerial and oversight for all accounting functions
• Provide accurate, timely periodic financial statements of Synapse Services, Reconnect HDI and Psych Pharmacy Services to management
• Provide direction to all accounting staff under your supervision.
• Provide oversight of assets and finances of Synapse Services, Reconnect HDI and Psych Pharmacy
• Manages overall responsibility for accounting related information from Synapse Service, Reconnect HDI and Psych Pharmacy
• Oversight include monitoring purchases compared to the budget, accounts payable, general ledger, payroll, and capital expenditures/equipment.
• Reconciliation of all cash accounts and monitoring of cash receipts and disbursements.
• Evaluate performance and professional development of staff.
• Assist in the management of the overall operational, budgetary, and financial responsibilities and activities of Synapse Services, Reconnect HDI and Psych Pharmacy
• Make business decisions that are financially responsible, accountable, justifiable, and defensible in accordance with organization policies and procedures.
• Handle full spectrum of financial and cost accounting role e.g. AR, AP, GL, forecasting, budgeting etc.
• Supervises end-of-period processes and supports the analysis of the periodical business performance, budgets, and forecasts.
• Management and coordination of activities relating to Vendors/Procurement.
• Responsible for timely monthly, separate and consolidated financial statements, payments, cash-flow management reporting for submission to management
• Establish and maintain systems for cost-sensitivity analysis and early-warning of cost-overruns.
• Work consultatively with the respective departments on cost reduction initiatives
• Review & approve payment vouchers & journal entries.
• Perform cash flow forecasting, budgeting and working closely with the operations and project teams in analyzing margins, variances and cost analysis.
• Overseeing the Maintenance and reconciliation of Goods Receipts/ Invoice Receipt Account.
• Create and enhance financial policies and procedures across the accounting department as well as the wider Finance department.
• Ensures consistency in procedures and policies across the accounting department and that these policies are appropriately set for the achievement of the business’s overall goals and objectives.
• Leads compliance with the business’s internal corporate framework policies and finance manuals.
• Assist in auditing activities by providing necessary information and preparing requested documentations.
• Monthly evaluating of Unapplied Advance Payment to determine the risk level.
• Monitors expenditures, analyze revenues and determine budget variances
• Perform month-end accounting activities such as reconciliations and journal entries.
• Develops reports on all accounting related matters inclusive of taxation matters.
• These reports accompany pro-active advice and recommendations on the business’s financial approaches from an accounting and taxation perspective.
• Formulate and oversee the implementation of the company’s accounting policies
• Ensure completeness and accuracy of the company’s records (e.g. Clients, Suppliers, Banks, Employees, Management, Government and its relevant agencies etc.) Perform any other duty assigned by the Medical Director

Education, Experience & Skills

• Minimum of HND / B.Sc in Accounting
• First Degree must be in accounting
• Certified member of ICAN/ACCA
• 2 – 4 years’ core experience in accounting/management account
• Excellent strategic planning skills
• Ability to work independently and highly meticulous.
• Ability to lead and manage a team effectively
• Good working knowledge of Microsoft Excel
• Knowledge of Oracle Financials or any other financial software.
• Only individuals who have a high expectation of themselves and are driven to work above and beyond are welcome to apply. Delivery of professional and excellent services must be at your core.

Job Title: Medical Officer

Location: Abuja (FCT)
Employment Type: Full-time

Duties and Responsibilities

• Undertaking patient consultations and physical examinations
• Monitoring and administering medication
• Assessing and planning treatment requirements
• Liaising daily with staff including other doctors, non-medical management staff, and healthcare professionals
• Writing reports and maintaining records
• Promoting health education.

Minimum Qualifications

• MBBS Degree.
• 1 – 3 years proven post NYSC work experience.

Knowledge, Skills and Abilities:

• Ability to work as a team.
• Good verbal and written communication skills.
• Problem-solving skills.
• Must be efficient and organized
• Discretion and confidentiality.
• Ability to pay attention to details.
• Good analytical skills.
• Dependable and flexible when necessary.

Salary
N100,000 – N200,000 Monthly.