New Job Openings at Plan International

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination. Apply Here

We are recruiting to fill the positions below:

Job Title: Strategic Finance Business Partner – YODA

Location: Nigeria
Type of Role: 2 Year Fixed Term Contract
Functional Area: Global Hub (GH) Finance
Reports To: Head of Business Partnering and Strategic Finance
Grade: 4
Travel Required: Infrequent global travel may be required

The Opportunity
Programme Y.O.D.A (Your Organisation’s Data & Analytics) is an organisational transformation programme through which Plan International is introducing the new integrated ERP (Microsoft Dynamics 365), Data Warehouse and PMERL (Project Management and MERL) systems. These tools will help us accelerate the implementation of our refreshed Global Strategy ‘Girls Standing Strong’ by enabling us to measure, analyse and report on the impact and cost of our work. In this way, Programme Y.O.D.A will help us to become more data-driven & transparent and increase our efficiency, effectiveness and impact for girls.

Programme Y.O.D.A covers a significant number of our business processes from across the organisation: particularly those related to Finance, Grants, Supply Chain Management, Project & Programme Management and MERL. The programme will contribute to strengthening of these functions and therefore sits within our longer-term transformation journey. Strengthening these functions is a key component of our overall readiness for the Y.O.D.A systems and will involve significant change in our processes, ways of working and job roles.

Role Purpose

• This role will act as the strategic financial business partner for Programme Y.O.D.A. It will work with the Programme Y.O.D.A managers as well as the wider Plan International Finance Team to support financial reporting and forecasting for Programme Y.O.D.A.
• This role will ensure resources are maximised and to support Programme Management Office and Programme Sponsors in assessing financial implications of their activities to ensure financially sound business cases for their new initiatives, a commercial approach to their operational delivery and a strong understanding of their own budget and expenditure and the drivers and implications of variances to enable agile response and reprioritisation as appropriate. It will also support assessment and development of financial strategy to ensure financial sustainability.
• This role will enable the objectives of Plan International by ensuring resources are optimised to enable best value for money delivery of objectives and enhance our values-based approach to leadership through a customer service focused business partnering approach.

Dimensions of the Role:

• No line management but responsibility for informing and guiding decision makers at the highest level and in relation to all operational risks and opportunities.

Accountabilities

• The Strategic Finance Business Partner will be a customer focussed, trusted adviser to the Programme Y.O.D.A Sponsors, the Y.O.D.A Programme Director, pillar leads and the Programme Management Office.
• The Strategic Finance Business Partner will lead assessment and explanation of the financial position and associated business implications of Programme Y.O.D.A. They will analyse drivers of performance in comparison to budget and advise on resource allocations, and support reprioritisation as required.
• They will be proactive in identifying potential efficiencies, enabling new forecasts of outturn as required
• Work with the Programme Y.O.D.A Programme Director, Programme Management Office and Pillar Leads as well as the wider Global Hub Finance Department to ensure that all programme costs are accurately recorded, capitalised where appropriate, and reported on each month.
• Work with the Programme Y.O.D.A Programme Director, Programme Management Office and Pillar Leads to ensure that the programme forecasted expenditure is updated regularly as required by the Programme sponsors and the Director of Strategic Finance.
• Ensure that the financial management of Programme Y.O.D.A is well integrated with the rest of Plan International finances.
• Lead on estimating, projecting and developing measurement for the financial benefits of Programme Y.O.D.A
• Provide strategic, financial, commercial advice and analysis of Programme Y.O.D.A amendments to ensure are enabled in most financially value for money way, supporting development of financially robust business cases and project plans. Tracking progress against plan/budget and ensuring benefits are realised. Thereby enabling delivery of Programme Y.O.D.A objectives
• Provide technical financial advice to the Programme Y.O.D.A sponsors, Programme Director, Programme Management Office and Pillar Leaders supporting, co-ordinating with technical experts in GH finance as needed and solutions to colleagues in order to support the achievement of Programme Y.O.D.A.
• Partner with Financial Planning and Performance team to provide them with comprehensive analysis of business performance and related financial implications in value added commentary for management information.
• Provide support in terms of contract management for Y.O.D.A and proactively monitor agreements.
• Take lead in the Y.O.D.A capitalisation process in line with Accounting standards.
• Lead creation of annual budgets for Programme Y.O.D.A, in partnership with the Planning team to ensure aligns with Annual Plan and enables delivery of global priorities and with Financial Planning and Performance team as contribution to wider budget context.
• Horizon scanning to identify business and financial opportunities/efficiencies to maximise Programme Y.O.D.A and ensure Plan International Inc. (PII) at leading edge in relevant areas.
• Contribute to wider strategic financial planning for whole of PII in support of Head of team assessing corporate opportunities and due diligence as needed to ensure financial sustainability
• Champion change by role modelling the behaviour expected from all colleagues, develop and communicate plans to ensure change is successfully implemented within own department.
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships

• Business Partner to YODA leadership, sponsors, programme management office and pillar leads
• Senior managers and managers in other teams
• External partners.

Technical Expertise, Skills and Knowledge
Essential:

• Ideally educated to Degree level in Finance or Economics, related experience
• Strong commercial analytical skills
• Strong customer focussed, business partnering experience
• Experience of business case creation and project management
• Qualified Chartered Accountant (CIMA/ACCA/ICAEW or recognised equivalent).

Business, Management and Leadership Competencies:

• Organisational understanding – Purpose, priorities, values and approaches
• Business processes, policies, practices and standards
• Managing resources and finance
• Managing risk
• Managing technology and digital working
• Project management
• Excellent communications skills (written and verbal) and ability to communicate technical information to non-technical colleagues
• Formal people management
• Striving for lasting impact
• Being open and accountable
• Working well together
• Inclusive and empowering
• Imparting skills and knowledge.

Salary
We will be happy to disclose the salary and applicable benefits to applicants as part of this process, however, please kindly note that the salary and employment benefits will be set according to your location and therefore it is not possible to include full details here.

Application Closing Date
25th September, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here for more information

Note

• Please respond to the requirements of the role in your cover letter.
• Only CVs and cover letters in English will be accepted

Job Title: Global Project Finance Controller

Location: Nigeria
Type of Role: 18 month Fixed Term Contract
Functional Area: Business and Professional Services
Reports To: Head of Project Finance
Grade: GH Grade 4
Travel Required: Potential for global travel

The Opportunity
Through Programme Y.O.D.A (Your Organisation’s Data and Analytics), we are changing our Enterprise Resource Planning (ERP) solution; revising our processes and working practices in relation to Finance, Grants, Programmes and Projects, and Logistics and Procurement; and have developed a new Monitoring, Evaluation, Research and Learning (MERL) solution. Our new ERP solution will strengthen our business processes, leading to a more data driven and transparent organisation, which in turn, will make us more efficient and sustainable.

Purpose of the Role

• The purpose of the role is to lead the monitoring, support, and continuous improvement of the management of the financial aspects of all PIIs projects (Sponsorship, grants and other funded) throughout the ERP transition.
• The role will work in close partnership with the Global Hub Projects team, Global Hub Accounting Services team and the Global Grant and Partnership Finance Business Partners.
• She/He will lead Global Hub Project Finance monitoring and support to colleagues in country offices and programme units worldwide to ensure they are able to fulfil the financial aspects of projects efficiently and effectively in particular to maintain adherence to Plan International grants finance management standards at any point during the transition.

Dimensions of the Role:

• The role manages 4 to 6 Project Finance Account Managers (Grade 3s)
• Work with the Project Management Specialists, Global Grants and Sponsorship Finance Partners, Regional Finance Managers, and other key members of the Global Finance team to support the delivery of high-quality global Plan Project Finance management.

Accountabilities

• Lead a regional-based customer service approach to supporting the country office and programme office colleagues to ensure they meet project accounting requirements.
• Lead a team of geographically dispersed grants and sponsorship finance specialists (4 to 6 Project Finance Account Managers) and manage their performance across all activities in order to achieve business objectives and continuously improve performance.
• Lead Global Hub Project Finance Account Managers transition monitoring and support to COs operating under SAP to COs operating under D365/YODA before, during and after rollout to ensure COs strengthen their approach to project accounting on both systems.
• Lead or support (in line with YODA planning) delivery of training to cover all aspects of project finance, cost recovery, quality income, interdependencies, in Partnership with the Project Management team to increase skills and capabilities in these.
• Lead creation of comprehensive analysis and commentary of CO project performance to be incorporated into regular management reports and financial accounts in partnership with Regional Finance Managers and country Finance Managers.
• Lead preparation and response to Plan International Grants Finance part of the annual statutory audit.
• Contribute to the development of policies and processes and lead the implementation of systems and process improvements worldwide.
• Provide support in DRM crisis situations as required
• Provide strategic advice to senior managers in order to support the successful delivery of Plan International’s mission and strategy.
• Act as a key technical resource within function, providing technical advice and solutions to colleagues in order to support the achievement of Plan International’s strategy.
• Support key internal stakeholders in order to identify opportunities for improvement in their area of the business.
• Champion change by role modelling the behaviour expected from all colleagues, develop and communicate plans to ensure change is successfully implemented within own department.
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships

• Senior managers and managers in other teams including CFMS, RFMS, CDs, LT, NOs
• Strong partnering with Project management team and Accounting Services Team
• Global finance community.

Technical Expertise, Skills and Knowledge
Essential:

Knowledge:

• Educated to Diploma level or equivalent
• Strong understanding of Projects Financial Management and donors’ financial requirements, ideally gained in INGO in countries of implementation and in Regional or Global Hubs.
• Qualified Chartered Accountant (ICAEW/CIMA/ACCA or internationally recognised equivalent) – strong part-qualified accounting will be considered.

Skills:

• Ability to communicate complex technical concepts and terminology in simple language to non-experts. Writing in plain English.
• Ability to lead cross-cultural, geographically dispersed team of experts.
• Ability to organise large amounts of qualitative data to generate powerful reports and information.
• Strong attention to detail.
• Experience of using online technology for communication and learning
• Fluent in English.

Behaviours:

• Listens to and consults with others with genuine curiosity and interest to learn
• Proactive approach to co-creation, working with diverse staff across the organisation
• Demonstrates genuine curiosity and enthusiasm to find win-win solutions when facing challenges and ambiguity.
• Facilitates joint understanding and the development of good practices.
• Inspires trust and support from others, able to build rapport with wide range of groups
• Promotes innovation and learning.
• Takes responsibility for workload and achieving significant results.
• Demonstrably committed to Plan’s goals and values.
• Committed to child safeguarding and research ethics.

Desirable:

• Capacity in Spanish and/or French is highly desirable.
• Experience with SAP and/or D365.

Salary
We will be happy to disclose the salary and applicable benefits to applicants as part of this process, however, please kindly note that the salary and employment benefits will be set according to your location and therefore it is not possible to include full details here.

Application Closing Date
25th September, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here for more information

Note

• Please respond to the requirements of the role in your cover letter.
• Only CVs and cover letters in English will be accepted.

Job Title: Policy & Advocacy Lead – Skills and Opportunities for Youth Employment and Entrepreneurship (SOYEE)

Location: Nigeria
Type of Role: 7 month Fixed Term Contract (Maternity Cover), starting mid – Decemeber 2022
Functional Area: Gender Transformative Policy & Practice – SOYEE Collaboration Hub
Reports To: Lead of SOYEE Collaboration Hub and Head of Profession Policy & Advocacy
Grade: GH4

The Opportunity
The SOYEE Collaboration Hub aims to build young people’s skills and employability in preparation for work in all contexts, including waged employment and entrepreneurship opportunities improving household economic security and financial inclusion, and engaging with the private sector to provide learning and work opportunities for young people, especially young women.

Role Purpose

• To lead Plan International’s gender transformative policy & advocacy work that creates large scale change for girls as part of the SOYEE Collaboration Hub, supporting overall global policy and advocacy that protects and advances girls’ rights at the international level, and the development of holistic programme and influencing models.
• To share expertise and knowledge, internally and externally, to embed gender transformative policy & advocacy at all levels and in all contexts across Plan International in order to tackle the root causes of discrimination against girls, exclusion and vulnerability.

Key Accountabilities or Main Responsibilities

• Oversee the development and implementation of an integrated evidence-based influencing framework on SOYEE, relevant to both humanitarian and development contexts, harnessing the power of digital technologies and linking global to regional, national, and local level advocacy
• Create robust policy analysis, maintaining an understanding of global policy trends on SOYEE to ensure positions are updated and colleagues are kept informed.
• Lead the production of evidence-based SOYEE policy positions and briefings to support advocacy, campaigning and communications work
• Develop new research with external and internal partners to address key policy and knowledge gaps related to SOYEE
• Initiate and lead coordinated international advocacy action on SOYEE
• Prepare advocacy briefings, key messages, and presentations/speeches, and contribute to event planning to advance advocacy objectives
• Build and manage relationships with key external and internal partners to further SOYEE and Plan International objectives.
• Undertake external representation and speaking roles at external events and secure meaningful roles for other Plan International experts to gain strategic benefits
• Participate in and contribute to the core group of the global SOYEE network
• Share knowledge and expertise across the organisation to strengthen the quality of gender transformative policy work on SOYEE
• Support SOYEE programme and project quality consistent with strategy, policy and programme cycles
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Qualifications and Experience

• Experience of developing policy positions on SOYEE with a strong understanding of children’s rights and gender equality in a country, multi country or global context and of using a variety of advocacy approaches
• Lived experience working in the countries or regions in which Plan International has programmes and an understanding of NGO structures, the girls and women’s equality movement and the UN human rights and humanitarian system and solid practice understanding different contexts.
• Knowledge of international politics, political processes and policy development
• Experience in policy and advocacy work with international actors in humanitarian and development settings, particularly in the area of SOYEE
• A robust understanding of SOYEE models and approaches in both rural and urban settings is desirable.

Competencies: Leadership and Business and Management:

• Strong communication, representational and inter-personal skills
• Coordination and network chairing skills
• Ability to work to a high standard, managing stress effectively whilst prioritising multiple tasks and competing deadlines
• Sound diplomatic and networking skills and experience in the effective use of soft power.
• Ability to frame issues and identify routes to influence
• Ability to work in a matrixed and networked team and build organizational and staff capacity.
• Substantial subject matter expertise in SOYEE
• Understands key programme and influence principles
• Able to shape strategy, policy, standards and plans.
• Profound understanding developmental issues, their drivers and root causes.

Salary
We will be happy to disclose the salary and applicable benefits to applicants as part of this process, however, please kindly note that the salary and employment benefits will be set according to your location and therefore it is not possible to include full details here.

Application Closing Date
25th September, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here for more information

Note

• Please respond to the requirements of the role in your cover letter.
• Only CVs and cover letters in English will be accepted

Job Title: Deputy Emergency Response Manager

Location: Maiduguri, Borno

Role Purpose

• The purpose of this role is to support the international Emergency Response Manager (ERM) who is leading the emergency response work of Plan International Nigeria.
• The role will particularly be responsible for programmatic and operational activities including dealing with project-related issues as it relates to project implementation, Finance, Human Resources, Admin and Logistics.
• The DERM will work in conjunction with the ERM who is covering a variety of different tasks, which includes among others overseeing the development and implementation of the Emergency Response Plan (incl. project implementation of different projects with different institutional donors and National Offices), maintaining the emergency master budget, ensure the regular development of Sitreps, representing the organisation at various clusters, working groups and towards external as well as internal (i.e Regional Office, IH, Lake Chad Basin Unit) humanitarian actors, being the overall line manager for the whole emergency response team.
• To ensure that all these tasks can be appropriately addressed by the ERM, he/she will need to be able to delegate certain management authority and tasks to the Deputy ERM to ensure continuity and regular oversight and support to the emergency response team. Furthermore, it is key that in the absence of the ERM, no gap in terms of decision-making regarding the response actions as well as continuous management support to the response team is occurring.

Dimensions of the Role

• Communicates widely within Plan International Nigeria, with partners and related government institutions.
• A strategic leadership position; the post holder will work with the CD, and the Heads of Development and Humanitarian programmes.
• Plan International Nigeria being a dual mandate programme, the Director of Programme Quality and Innovation will provide specialist advice to the country, regional and international programme team on the development and humanitarian issues in Nigeria.
• The role requires the ability to analyse and communicate complex information at a simple level to a wide audience and Influence diverse internal/external target audiences in Nigeria and probably within the West African region.

Accountabilities
Key End Results and typical Responsibilities:
Emergency Response Programme Management:

• Provide overall leadership to field managers and support to sector leads in operational matters to enhance effective implementation of projects.
• Support Sectoral Specialists, Field Managers, Program Managers with project implementation planning, including start-up planning, PO set-up, procurement planning for new projects.
• Focal Point for DRM in the country office. He / she will be responsible for taking the lead in the development of DRM plan for the country office (which goes beyond the northeast response) and building capacity of the field offices to assess and respond to the disasters.
• Support DRM in Plan International Nigeria focal states, beyond the northeast.
• Represent Plan International at external partner forums, platforms and meetings related to the operational aspects of the humanitarian response program.
• Represent Plan International in all sector meetings for program quality improvement.
• Development of effective operational strategies for the emergency response.
• Regular monitoring of project implementation status in terms of expenditures and activity implementation progress.
• Regular field visit to project sites to enhance proper implementation of the projects.
• Provide support on humanitarian response operational issues – including dealing interfacing with finance, coordinating with HR and supporting the Admin and logistics team and any other operational tasks as agreed with the ERM.
• In absence of the ERM (i.e. due to leave, illness, other tasks) represent the emergency response team of Plan Int. Nigeria both internally and externally and therefore will act as Officer in Charge (OiC) including all related authority which is required to be the OiC.
• Jointly reviewing and revising where required with the ERM and the Plan Nigeria SLT/CLT the emergency response plan.
• Support program teams in implementation of emergency response programs, including support for start-up of new grants as well as during implementation and tracking of qualitative and timely implementation.
• Support program teams with operational challenges by working closely with the logistics and admin, finance and HR departments.
• Support program teams in tracking expenditures and by reviewing financial reports as well as the activity plan report.

Information and Co-ordination:

• Representing Plan International at all relevant external and internal meetings with humanitarian actors in the absence of the ERM.
• Represent Plan International at sectoral meetings in conjunction with Sector Specialists/ program managers whenever feasible.
• Ensure proper coordination between programs and support functions for the smooth delivery of the projects with regard to the operational aspects of projects.
• Support with advice and capacity/performance assessment with regard to local partnerships and make recommendations, in consultation with ERM, to the Country BD and Partnerships Unit about existing and new projects.
• Support the coordination and interlinkage of existing projects with new projects to ensure coherence by providing pro-actively as well as per request information to the Lake Chad Programme Coordinator, regional DRM team as well as colleagues of the national offices (NOs) within the Plan Federation.
• Participate in the Lake Chad Programme NO/CO calls including updates on operational aspects of the emergency situation and response programme of Plan Nigeria.
• Works closely with the Grants team and Specialists to ensure that communication to CO, NOs and other stakeholders on the progress of projects as it relates to budget revision, activities planning and other major decisions in consultation with the ERM are done in a timely manner.

Capacity Building:

• Provide orientation and guidance on project start-up and implementation planning to project teams in coordination with Sector Specialists/Program Managers.
• Ensure that new project designs are informed by needs assessments and contextual analysis.
• Orient the emergency response team members on the use and concept of relevant humanitarian standards like SPHERE, CHS, INEE and CPMS.
• Work closely with the specialist to ensure that the log frames, procurement plans and work plans are developed for all projects at start-up
• Linking CO emergency response team members to DRM-related training opportunities
• Support project teams to enhance local NGO capacity on organizational development, PCM and donor compliance

Resource Mobilisation for follow-up and new DRM grants:

• Contribute to proposal development in coordination with ERM, program managers, specialists and resource mobilization team.
• Close collaboration with the Business Development Manager/Advisor on one side and technical specialist to ensure that proposal/project development is coordinated and well informed from an operational (budget planning, HR planning, procurement planning) point of view.
• Support BDM/A and ERM in identifying potential extension/follow-up intervention sectors through enhanced donor engagement.
• Work closely with the ERM to ensure that new intervention ideas are in line with overall Lake Chad and Plan Nigeria emergency programme and donor priorities.
• Support ERM and BDM regarding project presentations to COs, NOs & donors to enhance resource mobilization.

Security:

• Work closely with ERM and Security Manager to monitor the security situation and to keep staff informed on new developments
• Support staff to implement safety and security measures

Technical Expertise, Skills and Knowledge
Qualification and Experience:

• Bachelor’s Degree required, Master’s Degree a plus (Management and Social Science-related or General Operations preferred);
• At least 5 years professional experience of coordinating/implementing humanitarian projects with at least 3 years of coordination/management role at programme level.
• Fluency in English in writing and speaking
• Demonstrable experience in coordinating and/or implementing related emergency projects funded through international donors (i.e. SIDA, ECHO, USAID, DFID, GFFO)
• Demonstrable experience of coordinating programmes/projects in line with key international humanitarian standards
• Demonstrable experience in direct supervision and line management of project staff
• Demonstrable experience of organizational representation and engagement with humanitarian donors
• General knowledge and understanding of INEE and CPIE minimum standards, Core Humanitarian Standards, SPHERE, Red Cross/NGO Code of Conduct and other relevant international standards for humanitarian response.
• Ability to work independently and as a team player who demonstrates leadership and is able to guide local and international staff if required and also able to work with disaster affected communities in a sensitive and participatory manner.
• Well-developed written and oral communication skills. This includes effective negotiation and representation skills.
• Well organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills
• Works with trustworthiness and integrity and has a clear commitment to Plan’s core values and humanitarian principles.

Application Closing Date
15th September, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities.
• Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply. Only shortlisted candidates will be contacted

Job Title: Project Management Systems Specialist

Location: Nigeria (Flexible)
Functional Area: International Programmes
Reports to: Director Programme Delivery and Resources
Type of Role: Permanent or maximum fixed-term contract as per employing office’s standard terms and conditions.
Travel required: Limited
Grade: GH4

Role Purpose

• As part of the Project and Funds team, the primary role of the Project Management Systems Specialist is to understand, maintain, advise on and troubleshoot the Salesforce, Vera, project and programme management system and the integration with D365.
• This role will be pivotal in ensuring utilisation, governance and application aligned to operating standards and procedures.
• This role will work closely with both the IT Project and operational teams who support the project management systems from an IT perspective as well as leading engagement with third-parties working to support the platform.

Location:

• This role will ideally be based in the UK, employed from the Global Hub for Plan International which is based in Woking, Surrey however other locations where Plan International has an office* that can employ on behalf of the Global Hub and you have the pre-existing right to work and live may be considered. You may be office, home or hybrid based.

Dimensions of the Role

• This role has no Direct Reports, however it has an international reach acting as the key project management technical point of contact for many different stakeholder groups at all levels in the organisation including national offices, country offices, regional offices and the Global Hub.
• This role is line managed by the Director of Programme Delivery and Resources but is matrix managed by both the Director of MERL and Director of Programme Delivery and Resources as far as the execution of the accountabilities of the role is concerned.

Accountabilities
System Steward:

• Primary Project Management steward of Project Management system for Plan International with an ability to understand all functionality available and provide training and communication.
• Ensure Project Management systems interfaces effectively with related systems, e.g. ERP, ChildData, M&E and the data platforms (data warehouse, BI and analytics).
• Acts as subject matter expert for project management systems processes and maintains in-depth knowledge of available and emerging functionality of the project management system and Salesforce platform.
• Support CO teams in the use of Project Management system from a project management functionality perspective.
• Attend project management meetings and recommend any enhancements to project management system.
• Help define/ensure Plan International alignment with all agreed project management systems governance; including operating standards/processes/procedures.
• On-going delivery of training requirements to CO teams across Plan International in order to support the full utilisation of Project Management system including system changes/enhancements and on boarding new Project Management staff.
• Review on quarterly basis, with IT, support in line with Project Management system releases and agree which features should be enabled to support Project Management.
• Attending external meetings, workshops and conferences to ensure Plan is aware of trends and future roadmaps across the industry.
• Review issues reported providing functional support to resolve these and highlight any related training needs. NB: This role will also fully support the training requirements associated with the roll out of the Project Management system.

System Utilisation:

• Increase adoption of the Project Management systems by CO and GH staff, line managers and employees and provide continuous updated training and communication materials.
• Monitor use of the system and provide regular updates.
• Understand how Project Management systems can be used most effectively to support Project Management processes.

Project Management Data and Reporting/MI:

• Drive up the use of the Project Management system as the primary source of accurate data relating to Project Management.
• Partnering with Project Management leads, develop and maintain a consistent set of Project Management dashboards and reports for use by COs and business leaders.
• Manage new report requests – review requirements, assess against existing reporting and, if required, establish new reports.
• Ensure contractual obligates are met where reporting is required to be provided to Vendor(s)

Integrations:

• Working with Data teams, such as Data Warehousing and BI teams to integrate data extraction and utilisation within the broader reporting requirements.
• Working with ERP and M&E teams to integrate project data across the systems.

Ongoing Continuous Improvement:

• Review Project Management systems functionality regularly, implement/upgrade functionality to support Plan International globally.
• Regularly review and update training needs and materials for the Project Management System.
• Regularly review and update Project Management system reporting requirements.
• Supports in the creation and deployment of customer surveys/other forms of feedback on processes and systems from the organisation.
• Responsible for training employees across Plan International Inc. and National Offices on system usage & upgrades
• This role will also have an emphasis on determining how to innovate through automation, process improvement and system enhancement whilst focusing on continuous improvement.
• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships:

• Regional, Country & National Office functional teams supporting PM and M&E
• Project Management Super users
• IT
• Leadership Teams
• Vendors & Suppliers
• Peer organisations
• No direct reports

Technical Expertise, Skills and Knowledge
Desirable:

• Bachelor’s Degree in Development, Business Administration, IT or other related field.
• Spanish and/or French verbal and written communication skills is an advantage
• Good project management skills and/or Project Management qualification
• Salesforce Certified Administrator.

Essential:

• Proven experience of supporting Project Management and/or Salesforce/Force.com systems in a large and matrix organisation.
• Knowledge of Project Management operations, principles, practices and processes.
• Experience of business process design and mapping.
• Ability to understand Project Management workflow and lateral processes, understanding where to probe for inefficiencies and clarity and to lead these discussions with the organisation.
• Experienced in the use of reporting tools to develop standard and ad hoc reports.
• Customer focused and strong influencing and stakeholder management skills.
• Excellent understanding and application of MS Excel, Visio
• Must be adaptable and able to work independently on multiple tasks, prioritise workload effectively and meet deadlines in a fast paced environment.
• Experience in setting metrics and analytics and the ability to analyse data for operational and strategic decision making.
• Strong analytical skills and robust problem solving skills.
• Attention to detail; accurate and observant.
• Fluent in English with strong verbal and written communication and interpersonal skills.

Plan International’s Values in Practice
We are open and accountable:

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people.

We strive for lasting Impact:

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together:

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering:

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment:

• Typical Office environment – some ad-hoc international travel may be required

Level of Contact with Children:

• Low contact: No contact or very low frequency of interaction.

Salary

• We will be happy to disclose the salary and applicable benefits to applicants as part of this process, however, please kindly note that the salary and employment benefits will be set according to your location and therefore it is not possible to include full details here.
• As an indication if this role was based in the UK the salary would be circa £45,000

Application Closing Date
18th September, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Click here for more information (MS Word)

Note

• Plan International will never send unsolicited emails requesting payment from candidates.
• Respond to the requirements of the role in your cover letter.
• Only CVs and cover letters in English will be accepted