Recruitment at Save the Children – Apply Now

We are recruiting to fill the positions below:

Job Title: Project Coordinator, Education

Ref No: 2200048T
Location: Damaturu, Yobe
Employee Status: Fixed Term
Contract Length: 1 Year
Reports to: Education Project Manager Education and Field Manager (Matrix Reporting)
Staff reporting to this post: Education Officers and Community Mobilization Officers (Yobe)
Grade: 3
Budget Responsibilities: Yes

Role Purpose

• Save the Children with NRC/Street Child and UNICEF is implementing Education Cannot Wait (ECW) Seed funding project of Education Cannot Wait – Multi Year Resilience Project (ECW-MYRP) in the Borno, Adamawa and Yobe (BAY) States of North eastern Nigeria. ECW MYRP is an innovative model for education in emergencies programming.
• The MYRP Theory of Change focuses on conflict-sensitive interventions, that move communities from emergency to recovery and towards development. The funding for MYRP is ensured that out of school children (OOSC) in priority areas have flexible, responsive routes into learning opportunities, that support their transition into further levels of education and that support their holistic wellbeing and development. The MYRP in line with ECW priorities focusses on interventions targeting 3-18 years especially refugees, IDPs, returnees and host communities.
• The Project Coordinator Education will lead the delivery/ implementation of Education Cannot Wait – Multi Year Resilience Project (ECW-MYRP) for Save the Children as Implementing Partner in the respective State.
• The job holder provides overall programmatic and operational coordination and management including; planning, implementation, capacity enhancement, monitoring/ evaluation and reporting internally (within SCI).
• The job holder may be called upon as and when necessary to support the emergency team in cases of humanitarian crisis.
• Under the guidance of the Field Manager and the Project Manager Education, he/she will ensure that ECW-MYRP is implemented in a coordinated, harmonized and aligned manner, in line with donor requirements and commitments.
• The Education Project Coordinator will be responsible for supporting the Education Project Manager in submission of a quality, timely and regular progress reports.

Key Areas Of Accountability
Projects Coordination & Management:

• Coordinate the implementation of the ECW-MYRP in the respective State in line with the design of the project and donor requirements.
• Establish, maintain and strengthen linkages in the design, planning, implementation, monitoring and evaluation, reporting and capacity enhancement of staff in ECW-MYRP.
• Create and sustain positive working relationships with staff, partners and key stakeholders.
• Plan and coordinate State and LGA level engagements with partners and key stakeholders.
• Monitor and ensure timely and quality reports are submitted as per the reporting requirements.
• Work closely with Supply Chain, MEAL and Operation teams to ensure quality program delivery, documentation and reporting of the project in the respective State.

Operational Planning and Implementation:

• In close coordination with the Education Project Manager, provide support to ensure design, planning, monitor project implementation plans, phased budgets, monitoring and support, documentation and reporting for ECW-MYRP.
• Provide technical solutions/ support to expedite the implementation and budget performance of the ECW-MYRP project, in line with plans and budgets.
• Effectively support the ECW-MYRP project staff in developing annual plans, in line with EIE best practices, INEE Minimum standards for education projects design and Save the Children International’s Minimum Standards for Education in Emergencies and Common Approaches.
• Planning guidelines and ensure compliance with the agreed work plans, and that the project objectives and targets are being achieved in line with designed ECW-MYRP.
• Provide guidance to the Education Officers through the planning processes to develop plans that are cost effective and in line with ECW-MYRP Detail Implementation Plan.
• Maintain high standards of transparency and accountability in the course of project implementation while ensuring integrity and timeliness of project duration and meeting programme objectives, compliance with donors & Save the Children policies.
• Provide regular operations and implementation updates to Field Manager and Project Manager Education on project progress and challenges to allow for timely interventions and corrective actions by management.
• Ensure the timely reviews and adjustments for the project operational and implementation plans and budgets as may be required from time to time.

Finance and Budget Management:

• Support budget performance to ensure that projects are on course as per detailed implementation plans and phased budgets.
• In coordination with the Project Manager Education and Field Manager, conduct project monitoring, suggest necessary revisions and prepare draft reports for corrective actions.
• Ensure that the budget variance analysis is monitored and reported on time and with accurate information.
• Work closely with Project Manager Education to ensure that education and community mobilization officers are well guided, supported and their capacity built in sound financial management procedures.

Program / Project Narrative and Financial Reporting:

• Work in close collaboration with the Project Manager Education in the review and guide project teams in preparation of timely and high quality progress and end of project narrative and financial reports which are in accordance with the donor reporting schedule and formats.
• Review all program financial reports, ensuring that donor guidelines have been followed and high standards met. The project deadlines met in reporting and keep a track record of reporting (Narrative and Financial).
• Organize and facilitate quarterly follow ups and progress review meetings to address key performance issues from the reports.
• Review overall Budget Vs Actual expenditure analysis and variance explanations.

Internal and External Engagements:

• Ensure that the ECW-MYRP is represented and given recognition at stakeholder meetings, workshops, donor, networks the EiE-WG and any other engagements.
• Develop and maintain regular channels of communication with partners and key stakeholders at all levels (Community, LGA and State).
• Participants and give update of the ECW-MYRP activities in all EiE –WG meetings at the state level.

Meal:

• Effectively manage projects design and study processes which include assessments, baseline and evaluation studies, putting in place a functional Activity Tracking Table.
• Ensure that the projects quality bench marks are followed up.
• Coordinate with project staff to ensure timely submission of MOV to MEAL for tracking of indictor progress on regular basics
• Collect and managing complaints and feedback in close coordination with CRM and MEAL teams for ECW-MYRP.
• Ensure regular monitoring of projects results, documentation of projects case studies, lessons learnt, significant changes and best practices and coordinating learning and reflection meetings/sessions
• Ensure an effective programs/ projects monitoring and evaluation systems is in place.
• Monitor programs/ projects activities to ensure quality, timeliness and adherence to both Country Office and Save the Children policies and procedures.

Human Resources Management and Development:

• Work together with the Field Manager and the Project Manager Education to identify learning and development needs of the project teams and develop specific plans to address the learning needs.
• Coach and mentor the Education and Community Mobilization Officers on the provision of technical support and implementation of quality programmes.
• Regularly provide feedback to team mate on their performance and support. in areas of difficulties
• Capacity building of Education and Community Mobilization Officers through trainings, coaching, performance management, implementation as well as in learning and reflection events
• Participate in monthly/weekly project management meetings to enable adequate staff support

Occasional Duties:

• Perform any other duties as may be assigned from time to time.

Academic Background, Experience & Person Specifications

• Minimum of a Bachelor’s Degree in Education or Master’s Degree with work experience in Education. Experience in managing in any thematic area such as education, child protection, child rights governance or disaster risk reduction is a must.
• At least 5 years of accrued working experience in program implementation with a minimum of 3 years in a management level position in an international NGO and those applying partnership approaches is desirable.
• Experience in strategic thinking and planning skills, be able to set priorities, prepare manageable plans and to evaluate progress.
• Experience of working with local partners and Local Government and State Authorities in Education, Child Rights Governance, Health, Nutrition, Education, or Child Protection is an added advantage.
• Strong analytical skills and strategic planning abilities.
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Computer literacy and excellent documentation skills are a must.
• Availability and willingness to work extra hours during times of humanitarian responses.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to intervene with crisis management or troubleshooting as necessary.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Excellent time management and planning capacity.

Skills and Behaviors (Our Values In Practice)
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency.

Contacts:
Internal Contacts:

• Field Manager and Project Manager –regular contact
• Education Programme Managers – frequent contact
• Education Project Teams – frequent contacts
• Community Mobilization Team- regular contact
• Technical Specialists – frequent contact
• Team Leaders – regular contact
• Other Save the Children Staff – regular contact

External Contacts:

• Partners – frequent contact
• Children, stakeholders – regular
• Government agencies (National & State Government staff) – Frequent contact
• Donors-minimal contact

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Humanitarian Response Finance Lead

Location: Maiduguri, Borno with support to Adamawa and Yobe field Offices
Employee Status: Fixed Term
Reports To: Humanitarian Deputy Director of Operations / Head of Support Services
Grade: 2
Contract Length: One Year (Renewable)
Dimensions: Matrix reporting to the Country Office Finance Director
Staff Directly reporting to this Post: Finance Manager, Coordinators Officers and Field Office Finance
Technical Responsibility: Yes
Budget Responsibility: None

Child Safeguarding

• Level 3: The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

• The Humanitarian Finance Lead will take full control of the finance function coordinating both the Borno office and other state offices within the Hub. To support the Finance Director in overseeing the smooth functioning of the Finance Department.
• To provide technical advice to the Director of Support Services and Programme Management on steps and measures to be taken and implemented to assure SC/donor compliant financial management and control over SC resources in Nigeria.
• To appropriately train finance, programme, and Humanitarian Management Team (HMT) staff as and when required. To advice and support the in strategic financial management of the Response.
• The Humanitarian Response Finance Lead will provide the primary financial management inputs in the Save the Children emergency response programme working closely with Nigeria CO.
• The role has three main aspects to it: leading the emergencies finance teams, providing the Response Team Leadership with finance oversight; providing short term interim financial management and/or capacity building support to ongoing emergencies, Fragile States and/or country/regional programmes; and capacity building finance and non-finance staff in their financial professional development.

Key Areas Of Accountability
Financial systems, Control and Strategic financial information & monitoring:

• Provide strategic finance support to the Emergency Management Team and Save the Children members as part of the response Management Team:   Master Budget development and monitoring in coordination with Awards team, and advice on how to best to utilise a programme’s funding portfolio.
• Provide a high standard of financial accounting management, ensuring compliance to local statutory law and donors regulations and consistent with Save the Children accounting policies, procedures and tools.
• Ensure that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Humanitarian Charter and Minimum Standards, the NGO Code of Conduct, and other relevant tools.
• Assist in ensuring smooth implementation and updating of robust and adequate financial systems and procedures in line with the managing member’s finance Policy and good accounting practices
• Develop and update the finance diary that covers all the required activities on a monthly basis and lead staff to ensure that the diary is strictly adhered to.
• Ensure that all financial transactions are fully supported and that they are all captured in AGRESSO daily.
• Maintain and ensure the integrity of the SCI’ computerized accounting systems and liaising with Country Office Finance Team for any required support
• Provide strategic financial support to the Response Team Leader (TL) including Master Budget development and monitoring, and advice on how to best to utilise a programme’s funding portfolio.
• Ensure budget holders understand their responsibilities through training
• Ensure the response receive adequate support to operate efficient accounting systems, including timely receipt of monthly budget variance analysis by budget holders, timely answers to queries and scheduling tasks and deadlines
• Provide a high standard of financial accounting management, ensuring compliance to local statutory law and donors regulations and consistent with SC accounting policies, procedures and tools.
• Ensure preparation of donor financial reports and proposal budgets.
• Ensure all donor requirements are complied with and reports are prepared on time with complete audit trial.

Budgeting and Cost recovery:

• Assist in supporting the management /administration of the Country Office resources and its sub-offices including (a) the formulation of work program and resource allocation, (b) providing effective support and guidance to the Management Team and other key program staff during planning and allocation exercises; (c) monitoring implementation of donor agreements and resource utilization. Highlight variances, provide analyses and recommend resolution or reallocation of resources
• Ensure full cost recovery is achieved (through strategic financial management and proposal budget development)
• Ensure all donor financial compliance requirements are complied with and reports are prepared on time with complete audit trial.
• Participate in the annual budget development, forecast and master budget for the field Office and Country Office
• Support budget holders in the proposal budget costings, creating Reporting Templates and DEAs
• Support FD in the development of standard costings for the country programme
• Review monthly transactions with Budget Holders and provide comments to TL & FD.

Financial Accounting, Reporting, and Control:

• Manage the Humanitarian awards financial systems and provide the budget holders a monthly update on the budget variance analysis and led the monthly finance meeting
• Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control including:
• Accounting and management information systems.
• Cash and cash flow management and control in particular gain/losses on currency exchange;
• Prepare and monitor accurate and timely submission of financial reports and attachments to members, donors and government regulatory agencies.
• Responsible for checking and verifying the food voucher e-payment to beneficiaries on all humanitarian cash transfer awards.
• Lead and participate in the development of financial policies and procedures to be able to maintain a well-financially controlled environment in both development and emergency contexts.

Internal Controls:

• Ensure that at all stages of the response the control framework of the operation is consistent with the situation and ensure that necessary risks are taken knowingly with appropriate mitigating actions.
• Monitor coding of emergency expenditures and ensure timely adjustments when activation of new awards with relevant audit trail
• Support Cash Transfer programming activities from feasibility assessment to implementation, and ensure accountability by enforcing adequate controls

Cash flow:

• Ensure access to cash for new areas of operations by establishing effective banking arrangements or by ensuring safe cash in transit alternatives through implementation of emergency cash management guidelines
• Support programs in ensuring adequate cash flow and Treasury management.

Audit function:

• Coordinate and assist DDH during any internal or external audits
• Acting as and Support focal persons in conducting effective grants audits
• Support and strengthen finance management and administration across the programme and ensure appropriate audit functions are carried out.
• Support in ensuring that audit recommendations are implemented

Staff Management, Mentorship, Development and Resources Capacity Building:

• Support the DDH/FD to ensure appropriate staffing within finance
• Assess new partner financial capacity and provide financial capacity building when relevant
• Ensure that all staff understand and are able to perform their role in an emergency
• Directly lead, manage, and motivate staff in the Finance unit and ensure that they have clear work plans and performance management is integrated in day to work activities.

General:

• Any other duties as may be assigned by the line manager.

Competencies for this Role
Delivering Results:

• Takes personal responsibilities and holds others accountable for delivering our ambitious goals for children, continually improving their own performance or that of the team/organization.
• Level required: Leading Edge.

Networking:

• Builds and uses sustainable relationships and networks to support the work of Save the Children with their team, colleagues, Members and external partners and supporters.
• Level Required: Leading Edge.

Communicating with Impact:

• Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.
• Level Required: Leading Edge.

Problem solving and Decision Making:

• Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation.
• Level Required: Leading Edge.

Qualifications
Essential:

• Professional qualifications in Accounting (ACA, CNA, CPA, ACCA) and/or a Degree in Accounting
• At least Ten year’s INGOs managerial experience especially in complex budget setting (in excess of $30 million), monitoring and financial accounting
• Proven experience to help facilitate a smooth audit process and work efficiently with external auditors
• Proven skills on managing changes, achieving results, ensuring quality, team building and capacity building.
• Experience with Save the Children financial processes, procedures and systems and overseas accounting software (including Agresso).
• Knowledge of the requirements and experience managing grants from the major emergency donors including budgeting, eligibility issues, compliance management, and reporting.
• Experience of and well-developed skills in staff management and supervision.  Proven coaching and capacity building skills.
• Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions
• Good attention to detail and analytical skills
• IT literate (i.e., Word, advanced Excel, Outlook, Internet Explorer, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.

Desirable:

• Extensive experience, including first phase responses, with NGOs in an international emergency environment or in fragile states with increasing responsibilities including a proven experience of establishing and running a field finance office.
• Understanding of award management policies, procedures and systems and Save the Children’s award management system (AMS).

The Organisation

• We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better health care, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
• We are working towards three breakthroughs in how the world treats children by 2030:
  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated.
• We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
• Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.
• We undertake rigorous procedures to ensure that only people suitable to work with children are allowed to join our organization and all candidates will, therefore, be subject to this scrutiny.
• We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Consortium Finance Manager

Ref No: 220004A7
Location: Borno
Employee Status: Fixed Term
Contract Length: one year / End of project
Team: Humanitarian Response Team
Reports to: Project Director/Manager with Dotted line to Humanitarian Response Finance Lead
Staff directly reporting to this post: TBA
Grade: 2

Child Safeguarding

• Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people.

Role Purpose

• This position will be responsible for implementing and/or coordinating all financial support functions for BHA and Partners in addition to budget monitoring.

Scope of Role

• Reports to: Project Director/Manager with Dotted line to Humanitarian Response Finance Lead
• Staff directly reporting to this post: TBA

Key Areas of Accountabilities
Key Accountabilities:

• Have excellent knowledge of Finance and Accounting. Ensure that roles and responsibilities are clear and have strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

Overall Responsibility

• The Consortium Finance Manager is the finance focal point and lead for BHA and will be responsible for all finance related activities and health budget monitoring and KPI.
• Payment Review
• Ensure BHA financial transactions in the state office are appropriately approved, authorized and administered, in line with SC & Donor policies.
• Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & Donor requirements
• Ensure BHA cash transfer payments and ensure fund available for the program
• Process all banking activities, ensuring that bank account records are accurately maintain, and that bank statements are obtained on a timely basis.
•  Responsible for monthly recharges processing (Reversal and reclass) as well as daily matching of transaction on Agresso

Financial Record:

• Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to the CO Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.
• Ensure adequate safeguarding of all vouchers manually and electronically
• Ensure adequate safeguarding of all financial instruments
• Preparation and submission of monthly Balance Sheet Reconciliations to CO Abuja.
• Ensure monthly reconciliation of cash especially for CVA with Financial Service Provider (FSP) – Nagis.

Cash and Budget Management:

• Coordinate with the Line manager to ensure timely and appropriate cash flows, matched with the operational needs of the state office and budget forecasts, and in line with SC policies and donor requirements.
• Ensure that the Project chief of Party/Manager receives timely and accurate information to inform activity planning and forecasts.
• In collaboration with the line manager, support monthly budget phasing and annual pipeline analysis as well as BVA commentary for specific award.
• Support BHA CoP/Manager and Coordinator for biweekly program deep dive to identify areas that may require attention.
• Take a lead on updating the award budget tracker monthly with SCI expenses & projection and facilitate the monthly finance review calls with SCUS team support.
• In collaboration with the Food Assistance Programmatic Technical Lead as well as the SCUS team, support the Food Assistance transfer amount calculation for budget management purposes.

Procurement:

• Represent Finance at Procurement Committee meetings.
• Validate Purchase Vouchers within the assigned Limit.
• Statutory Regulations
• Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
• Monthly submission of EFCC report to the country Office
• Partner Management
• Review partners/sub-awardee financial report and reconcile partners/Sub-awardee Account (5200)
• Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements.

Business Partnering:

• Conduct Award level finance induction for all new staff on finance policies, systems and procedure
• In collaboration with the line manager support the training in financial management in accordance with SC’s financial management policies.
• S/he acts as a business partner to other units (Awards, M&E, Operations, HR etc.) by providing financial advice as may be required from time to time
• Any other tasks as assigned by supervisor

Skills and Behaviours (our Values in Practice)
Essential Criteria:

• Qualified Chartered Accountant with minimum of 10 years of post-qualification experience.
• At least 5 years of experience in an International NGO and with major donor projects
• Knowledge and expertise in the field of project preparation, commercial negotiations, financial management, internal controls/systems development, accounting, auditing and reporting
• Ability to problem-solve efficaciously, exercising good judgement will be an asset.
• Experience working in project with Cash Transfer or Food Voucher component
• Experience working with Partners and grants management.

Skills & Experience:

• Administrative & General Skills

Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyze complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively

Collaboration:

• working effectively with stakeholders to achieve common goals
• excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honesty, encourages openness and transparency, demonstrates highest levels of integrity.

Desirable Criteria:

• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive health service improvement is essential.
• Experience of working on CVA programs

Application Closing Date
14th June, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online