Employment Opportunities at Non-profit and Non-governmental Organization

Job Title: Associate Director / Head, Management Support Services

Job Code: MSS001
Location: Nigeria
Grant duration: Subject to availability of funds and exceptional grant performance.

Do You Have What it Takes to Join Us?

• We are in search of innovative, creative, and self-motivated talents with outstanding skills and proven track records in the advertised position.
• A reliable individual who is committed, audacious, accountable, and passionate (females and HIV community members are strongly encouraged to apply) with strong core values to work with our highly experienced team at our Head and state offices in the following capacities
• A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable. If this typifies you, kindly read on.

Overall Job Function

• The Head of Management Support Services provides leadership in the organization’s efforts to develop, strengthen, and implement effective operational systems positioning the organization to fulfill its vision and mission.
• As a member of the senior management team, this position is responsible for spearheading key planning, administrative, and organizational development efforts.
• As leader of the Management Support team, this position directs the core organizational infrastructure including finance, grant, compliance, human resources, professional development, technology, insurance, and facilities.
• The position also oversees and implements special projects, including program development efforts, as assigned.
• The incumbent will be responsible for creating and maintaining a conducive and enabling environment for the smooth execution of the organization’s mandates through the strategic provision of the required administrative, human resource and ICT support services and provide leadership in the development, implementation, refinement, and coordination of enterprise-wide human resources processes and systems to ensure program effectiveness and services delivery.
• This is a collaborative role that will work cross-functionally with human resources, administration, finance, payroll and IT. The Head of Management Support will be a strategic thought-partner, hands-on and participative manager and report to the CEO.

Essential Duties and Responsibilities
Management Systems/Human Resources:

• Leads the development, implementation, and tracking of the comprehensive organizational operating plan and performance management system, including developing and monitoring timelines and performance benchmarks.
• Oversees the development, implementation, and continuous improvement of organizational policies and procedures and employee handbook.
• Leads the analysis, creation, and execution of key human resource policies, procedures and systems, including staff recruitment, orientation, documentation, training/development, and evaluation, payroll, and benefits administration.
• Ensures compliance with all legal requirements regarding employment.
• Oversees the recruitment, hiring, management and training of human resources team, including staff, consultants, contractors, vendors, and volunteers.
• Provides leadership in the management, training, and development of staff and management team, including support for staff and management team meetings, retreats, and training sessions.

Compliance/Grant Administration:

• Directs the development and supports implementation of a comprehensive grant administration system, including establishing policies and procedures, developing and monitoring timelines, and ensuring timely invoicing, reporting, communications and negotiations with funders.
• Ensures proper legal compliance with all administrative, procurement, insurance and employment practices.
• Oversees the design and implementation of a procurement system that will meet federal procurement standards including Purchase Requisitions, Purchase Orders, and Receiving.
• Directs development, evaluation, Requests for Proposals (RFP) for subcontracts and selection of independent consultants.
• Oversees the recruitment, hiring, management and training of compliance/grant administration team, including staff, consultants, contractors, vendors, and volunteers.
• Leads/supports subcontracting process including contract negotiation, monitoring, documentation, performance and financial audits.

Operations, Facilities Management, & Technology:

• Supervises and supports management of multiple facilities, including janitorial services, building and equipment maintenance and repair, and security and safety.
• Oversees the development of facilities policies and procedures, including emergency planning, security and safety.
• Oversees the negotiation and lease of rented property.
• Manages and supports the implementation and maintenance of information technology, including computers, phones, and internet connectivity.
• Oversees the recruitment, hiring, management and training of facilities management and technology team, including staff, consultants, contractors, vendors, and volunteers.
• Directs the development and implementation of policies and procedures for use of IT, including MIS database.

Leadership/Executive Support:

• Oversees staff support and communications with the Board of Heads, including the preparation and dissemination of briefing materials, training sessions, meeting documentation, programs updates, fiscal reports, and external outreach plans. Attends Board of Heads meetings and Board committee meetings as assigned.
• Supports the planning and implementation of agency-wide programs, events, training, and outreach efforts.
• Serves as a member of the Senior Management Team and serves as on site manager as needed.
• Performs other duties as assigned.

Qualifications and Requirements

• Candidates should possess a Four-year Degree or a minimum of eight years leadership experience in Information Technology, Business Administration, and/or Human Resources management; (MBA preferred)
• Demonstrated experience and success managing and leading technical and administrative teams in the implementation of large, multi-country, development and health programs in developing country settings;
• Must have in-depth knowledge of USAID rules and regulations as they pertain to technical, financial and administrative project functions;
• Minimum of five years of senior management experience in a nonprofit organization;
• Three to five years of program management/development in social work, public health, community development, or equivalent experience.
• Superior verbal, written, and presentation skills.
• Knowledge of nonprofit accounting standards and employment law.
• Demonstrated leadership in establishing and maintaining constructive communications and healthy working relationships.
• Detail oriented, highly organized, and ability to multi-task.
• Proficiency with Tally ERP, database software – Word, Excel and PowerPoint.
• Demonstrated success leading complex, evolving, large-scale operations, tasks, and teams and working with multiple sectors and stakeholders and achieving programmatic and financial results.
• Proven strategic planner and team leader with strong technical knowledge, conceptual and analytical ability.

Application Closing Date
21st March, 2023.

APPLY NOW
And
Submit their current CV and Suitability Statement not more than 200 words indicating Position and Location in Microsoft Word format by email to: projectrecruitment255@gmail.com The subject of the email should be the JOB TITLE, LOCATION AND APPLICANT FULL NAME e.g. Associate Director / Head Management Support Services –  MSS001 – Abuja – ADESUWA NWACHUKWU.

Note

• It is important to apply via the link and the mail, as applications sent to ONLY the email address will be considered invalid.
• Only shortlisted candidates will be contacted to advance to the next stage of the selection process.
• Qualified Locals and residents of this location are encouraged to apply.
• Applications are reviewed in the order of arrival, and we reserve the right to close the offer before the term initially indicated if suitable applications are received.

Job Title: Laboratory Services Officer

Job Code: LBS:0013
Location: Nigeria
Grant Duration: Subject to availability of funds and exceptional grant performance

Do You Have What it Takes to Join Us?

• We are in search of innovative, creative, and self-motivated talents with outstanding skills and proven track records in the advertised position.
• A reliable individual who is committed, audacious, accountable, and passionate (females and HIV community members are strongly encouraged to apply) with strong core values to work with our highly experienced team at our Head and state offices in the following capacities:
• A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable. If this typifies you, kindly read on.

Job Purpose

• The personnel will assist the Associate Director/Head, Laboratory and Biosafety Services in designing, planning and implementation of quality laboratory services and any laboratory related activities; supervising all Associates, Assistant and Short-term hire under the Unit and the coordinate all laboratory day-to-day activities.
• Responsible at the state level for laboratory logistics, Laboratory Information System (LIS), sample management and result, COVID-19 Bi-directional testing, Rapid Testing Continuous Quality Improvement (RTCQI), Recency Surveillance, CD4 testing, Advance HIV Disease (AHD) Diagnostic Monitoring, GeneXpert testing optimization, Infection Prevention & Control, Biosafety and Biosecurity, equipment management and Laboratory stakeholder’s engagement and coordination meetings.

Essential Duties and Responsibilities

• Maintaining oversight on the functionality and optimization of all Clinical laboratory services as well as laboratory related activities across healthcare facilities and communities.
• Assist in the design, implementation and monitoring system to assure an efficient documentation of lab documents and records.
• Ensure sample collection, sample processing and management, storage, and referral and timely result return are in line with the laboratory quality assurance and program and 3rd ’95 (for VL)
• Oversees result return for VL, EID, HPV, and HIV-DRT samples and TAT Tracking, particularly at DRL/NRL PCR laboratory • Ensure DBS samples for Infant Virologic Testing (IVT) are prioritized, and result returned tracked.
• The job holder will support the implementation of Laboratory Continuous Quality Improvement (QMS and TB CLICQI) and the deployment and institution of appropriate corrective and preventive action respectively.
• S/he will review and monitor QA and QC activities of the Laboratory to determine conformance with established policies, national regulations, or accreditation requirements.
• S/he will be responsible for implementation of HIV Rapid Test Continuous Quality Improvement (RTCQI) and Recency lab program across all supported testing sites (facilities and communities).
• Responsible for the implementation of COVID-19 Bidirectional testing for HIV testing services and COVID-19 testing services.
• Review and monitor the existing system for Sample Referral Network across varying levels of healthcare and geographical locations.
• S/he will monitor the system for optimal functionality and linkage of the Laboratory Information System (CMM, LIMS-NMRS exchange, consumable tracking).
• Interface with clinical and SI state teams on the review of laboratory/lab-related program data and reporting on reportable databases and/or internal reporting channels/trackers
• Coordinates and implement Advanced HIV Disease (AHD) program – CD4 Testing (flowcytometric and LFA) TB LF-LAM testing and CrAg Testing
• Support and monitor GeneXpert testing – Genexpert functionality tracking and testing optimization.
• Responsible for an effective and efficient coordination of Infection Prevention and Control (IPC) ensuring functionality of/meeting of Infection Control Committees (ICC), WHO IPCAF Assessment, biosafety/biosecurity quarterly audits
• Represent the Unit on all Laboratory related activities within the supported state, and serves as a technical resource person to the SMoH and related MDAs (if required).
• Prepare progress reports of laboratory activities, lab program implementation and lab quality issues.
• Perform any other duties assigned. Area Under Influence Overall state laboratory program operation and coordination, QMS, Rapid Testing Continuous Quality Improvement (RTCQI), CD4 testing, Advance HIV Disease (AHD) Diagnostic Monitoring, GeneXpert testing optimization, Infection Prevention & Control, Biosafety and Biosecurity, monitor laboratory, equipment and ancillary equipment functionality, follow up with FTH Gombe for VL/EID results, Stakeholder engagement and management.

Qualifications and Experience

• Bachelor’s Degree or equivalent qualification in Medical Laboratory Science. Master’s degree an added advantage
• A valid certificate to practice as Medical Laboratory Scientist mandatory.
• 6 years’ experience of running/implementing public health programs preferably in the NGO context.
• Knowledge and experience in the design, implementation and management of laboratory services in HIV/AIDS program or any other public health intervention program.
• Experience in a laboratory setting in the areas of molecular diagnosis (viral load determination, drug resistance testing, genotyping and nucleic acid sequencing) is an advantage
• Familiarity with standards and federal/state regulations affecting the laboratory and laboratory practices.

Application Closing Date
21st March, 2023.

APPLY NOW
And
Submit their current CV and Suitability Statement not more than 200 words indicating Position and Location in Microsoft Word format by email to: projectrecruitment255@gmail.com The subject of the email should be the JOB TITLE, LOCATION AND APPLICANT FULL NAME e.g. Laboratory Services Officer –  LBS:0013 – Kogi – ADESUWA NWACHUKWU.

Note

• it is important to apply via the link and the mail, as applications sent to ONLY the email address will be considered invalid.
• Only shortlisted candidates will be contacted to advance to the next stage of the selection process.
• Qualified Locals and residents of this location are encouraged to apply.
• Applications are reviewed in the order of arrival, and we reserve the right to close the offer before the term initially indicated if suitable applications are received.