Employment Job Opportunities at Idmibok International

Idmibok International is a 360° systems diagnostic and correction company. We offer holistic, pragmatic, and robust systems appraisals, to intervening in a targeted yet comprehensive manner to address critical organizational, business and development related issues. By collaborating with global and local development and private entities – such as governments, bilateral and multilateral donors, non-governmental organizations and the private sector, we draw on breadth and wealth of experience in diverse environments or ecosystems,globally and across Africa, including in South Sudan, and extensively in Nigeria.

We are recruiting to fill the positions below:

Job Title: Executive Assistant / Operations Excellence Advisor

Location: Abuja (FCT)
Employment Type: Contract

Job Description

  • The Executive Assistant/Operations Excellence Advisor will be responsible for managing the schedules and communications of the CEO.
  • S/he is also responsible for fully and consistently integrating best practices into all our operations.

Principal Duties and Responsibilities

  • Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
  • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and external parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
  • Support the preparation of Standard Operating Procedures (SOPs) that will guide the day-to-day management of the organization.
  • Ensure the institutionalization of Scorecards and Key Performance Indicators (KPIs) for each department to enhance efficiency across the organization.
  • Coordinate with Project Managers on management improvement initiatives.
  • Assist in solution design and optimization.
  • Drive operational assessment program and conduct validation assessments as needed.
  • Act as a liaison and provide support to the Senior Management Team when the CEO is not in office, including scheduling meetings; drafting agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.
  • Other duties as assigned.

Qualifications

  • Bachelor’s Degree in Business Administration, Business Management, or other related fields with a minimum of 5 years’ relevant experience.
  • Demonstrated aptitude for analytics, stakeholder management and executive presentations.
  • Thorough understanding of daily program operations.
  • Ability to engage and present to executive-level leadership both internally and externally.
  • Ability to coach employees on issues of continuous improvement and operational excellence.
  • Excellent verbal and written communication skills.
  • Master’s Degree in Business Administration, Business Management, or other related fields with a minimum of 3 years’ relevant experience.
  • Lean Six Sigma certification or any Operations Efficiency certifications preferred
  • Ability to rapidly identify issues and propose solutions, supported by strategic methods and driven by data.
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Job Title: IT Assistant

Location: Abuja (FCT)
Employment Type:

General Summary

  • The IT Assistant will support the IT/Innovations Officer in all IT related issues and provide basic support on Information systems and hardware configurations.

Principal Duties and Responsibilities

  • Support and maintain in-house computer systems, desktops, and peripherals, this includes installing, configuring, testing, monitoring, diagnosing, repairing, maintaining, and upgrading all hardware and equipment while ensuring optimal workstation performance.
  • Support in installing and configuring cloud servers such as Azure, Office 365 and other network resources for the office and the respective users.
  • Assist in developing long-term strategies and capacity planning for meeting future computer hardware needs.
  • Develop minimum security baseline configuration such as anti-malware; data loss prevention solutions; andsystems securitysettings for workstations/laptops.
  • Installation of all user’s relevant applications on the respective user’s computers.
  • Collaborate with the Procurement Team to see that all requested equipment/services are delivered with the right specifications.
  • Code/label of all procured IT equipment in close collaboration with the admin department.
  • Recommend, schedule, and perform PC, hardware and peripheral equipment improvements, upgrades, and repairs.
  • Liaise with, and provide training and support to, end users and staff on computer operation and other issues.
  • Perform on-site analysis, diagnosis, and resolution of complex PC problems for a variety of end-users, and recommend and implement corrective hardware solutions, including off-site repair as needed.
  • Develop and maintain an inventory of all peripheral equipment.
  • Monitor and test PC performance and provide PC performance statistics and reports.
  • Support in carrying out proactive maintenance on all IT equipment inoffices and ensure they are in good working condition.
  • Work with end-users to identify and deliver required PC service levels.
  • Accurately document instances of hardware failure, repair, installation, and removal.
  • Support in the day-to-day user support and all requested supports are rendered within a reasonable time frame for users ofthe office.
  • Support development and implementation of new hardware installations.
  • Support the IT/ Innovations officer to install and configure new networks on employees’ systems.
  • This job description is not intended to be all-inclusive, and the employee will also perform other related tasks as required and be responsible for reporting and communicating of progress and achievement of the specific assigned task.

Qualifications

  • Bachelor’s Degree in Computer Engineering, Computer Science, Telecommunications Engineering, Electrical Engineering, or related fields.
  • Professional certificate(s) and/or training in the IT-related fields.
  • Minimum of 2 years of work experience in similar responsibilities is required.
  • Hands-on hardware troubleshooting experience.
  • Excellent technical knowledge of Cloud servers- such as Azure, Office 365, etc.
  • Excellent technical knowledge of systems security policy and compliance.
  • Extensive equipment support experience with PCs.
  • Must be proactive and strategic in approach to work.
  • Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, and ability to work independently.
  • Strong verbal, written and communication skills; approachable, diplomatic, able to maintain confidentiality; able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
  • Working technical knowledge of current network protocols, operating systems, and standards.
  • Effective interpersonal skills and relationship-building skills.
  • Analytical and problem-solving abilities.
  • Ability to effectively prioritize and execute tasks in a high-pressure environment.
  • Ability to work in a team-oriented, collaborative environment.
  • Fluency in English required.
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Job Title: Compliance Officer

Location: Abuja
Employment Type: Full-time

Responsibilities

  • Monitor all operational processes or procedures using a compliance management system to ensure that all legal regulations and ethical standards are adhered to.
  • Participate in statewide in-country internal control and compliance reviews as well as the implementation of a mitigation plan where required.
  • Participate in project kickoff /closure meetings to share lessons learnt from previous projects and highlight donor guidelines.
  • Support external audit and the due diligence activities
  • Improve on existing procedures and the quality of internal control, based on international best practices, donors’ requirements, and results of internal & external audits.
  • Promote adherence to Code of Conduct and other applicable policies.
  • Participate in the investigations of any unethical practice if/where it arises within the organization.
  • Provide insight on issues that could negatively impact the organization.
  • Periodically perform a risk assessment of existing procedures and practices.
  • Perform any other related activities as assigned by supervisor.

Qualification

  • A Bachelor’s Degree in Accounting, Finance, Law or in relation with the position.
  • Candidates with CFE, CAMS and ICAN or ACCA qualification or equivalent.
  • 1 – 2 years of previous work experience in Audit (external and/or internal) or Compliance.
  • Advanced computer skills in MS Office programs
  • Excellent communication and writing skills in English.
  • Analytical, with an eye for detail and good interpersonal skills
  • Organized, efficient and timely in managing assigned tasks
  • Professional in appearance and mannerisms with exemplary ethical standards
  • Experience working with international NGOs, local civil society organizations, government, bilateral and multilateral donors in a multi-cultural, politically sensitive environment is an advantage.

Application Closing Date
5th July, 2022.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter to:hr@360hsdc.orgusing “Executive Assistant / Operations Excellence Advisor” as the subject of the mail.

Note

  • Only Nigerian nationals or people with a Nigerian work permit can apply, as sponsorship will not be offered for this position.
  • Qualified female candidates are strongly encouraged to apply
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Important Notice
  • The above statements are intended to describe the general nature and level of work to be performed by people assigned to it.
  • They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
  • All personnel may be required to perform other responsibilities in addition to those specified from time to time, as needed.
  • We do not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it.
  • Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
  • We are an equal opportunity employer and value diversity inclusion. We do not discriminate on grounds of colour, race, nationality, religion, age, ethnic origin, disability, gender, marital status, or sexual orientation in our employment practices
  • Our people are all equally gifted in unique ways: we come from diverse traditions, personal experiences and points of view. And we want to include yours, Are you ready to inspire us with your ideas?
  • We encourage all applicants to apply and does not practice any discrimination in any recruitment process.
  • Applications submitted after the deadline will not be considered.
  • Due to the urgency of the position, we have the right to recruit a candidate who matches the required profile before the above deadline
  • Only qualified candidates will be invited for interview

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